IMPORTANT FAQ REGARDING CENTRAL GOVERNMENT EMPLOYEES HOLIDAY HOMES AND BOOKINGS
• What is General Pool Residential Accommodation?
• Who is eligible to apply?
• When to apply and how?
• What are entitlements for various types of accommodation?
• What is the Rolling Allotement Year?
• How are Waiting List prepared?
• What are the seprate Pools/Quotas within the General Pool
• What is the general procedure for allotment?
• Acceptance of allotment and follow up action
• What is the procedure for change of accommodation?
• How technical acceptance/area restriction for change allotment is secured
• Can an applicant seek reconsideration of allotment offered?
• How to apply for the allotment of garage?
• How mutual exchange of accomodation can be sought?
• How recovery of licence fee is made and at what rate?
• What is the period of retention permissible after an allottee ceases to be eligible?
• How to apply for retention?
• Are there any special concessions allowed in case of transfer to hard areas?
• What are the consequences of unauthorized occupation?
• How to surrender Government accomodation?
• How to obtain'No Dues Certificate'(NDC)from the Directorate of Estates?
• What are the rules regarding sharing of accommodation and what amounts to subletting?
• Can the allottee use the accomodation,garage,etc.for other purposes and undertake
additional construction therein?
• Can an allottee secure temporary allotment of additional accommodation?
• Can Government accommodation be allotted to the eligible ward/spouse/daughter-in-
law/married daughter of an allottee in case the allottee retires/dies in service?
• Whether retention/allotment is admissible in the event of mandatory posting to
PSUs/autonomous Bodies, etc?
• Does the Directorate of Estates have any Holiday Home / Touring Officers Hostel for
Central Government employees?
• Does the Directorate of Estates have any Information and Facilitation Centre and
Grievances Redressal System?
• Does the Directorate of Estates have Citizen Charter?
What is General Pool residential accommodation?
Government residential accommodations under the administrative control of Directorate
of Estates in Delhi and at 31 stations outside Delhi constitute the General Pool residential
accommodation (GPRA). Allotment of GPRA is governed as per provisions of the
Allotmentof Government Residences (General Pool in Delhi) Rules, 1963 and executive
instructions issued there under.
Who is eligible to apply?
• All Central Government employees and the employees working under the Government of
NCT of Delhi, who are working in the offices, which have been specifically declared
eligible for General Pool, are entitled for allotment of accommodation from General Pool.
When to apply and how?
• Applications for allotment of entitled type of accommodation can be made at any time
after regular appointment / joining on transfer at the place of posting in the organisations,
declared eligible for GPRA. The applications received up to the last day of the month are
included in the Waiting List of the subsequent month.
• All applications are required to be made on the prescribed DE-2 forms, duly forwarded by
their administrative offices. Such application forms can be purchased from the
Information and Facilitation Centre (IFC), Directorate of Estates, Nirman Bhawan, New
Delhi, on payment of Rs. 5/- each.
What are entitlements for various types of accommodation?
• The General Pool accommodation has been classified in 11 categories (excluding Hostel
accommodation).
• The entitlement of an applicant for a particular type is determined with reference to the
basic pay drawn by him on 1st January of the current calendar year.
• The eligibility pay for various types of accommodation is as under:
Type of Residence Eligiblity pay Range
I Less than Rs.3050
II Rs.3050-5499
III Rs.5500-
IV Rs 8500-11999
IV(Spl) Rs10000
VA(DII) Rs12000-15099
VB(DI) Rs 15100-18399
VIA(CII) Rs18400-22399
VIB(CI) Rs22400--24499
VII Rs 24500-25999
VIII Rs26000 and above
Hostel accommodation
Single Suite without kitchen Rs 6500
Single Suite with kitchen Rs 6500
Double Suite Rs 8500
• Officers eligible for Type IV (Spl) and higher accommodation may also apply for
accommodation below their entitlement. However, such allotment will be made on
maturity of their turn in the Waiting List for such accommodation
What is the Rolling Allotment Year?
• The concept of Rolling Allotment Year has been introduced with effect from 1.4.2002.
Applications are invited from all eligible employees instead of on restricted basis as was
done in the past. There is now a rolling allotment year with cut off date as on 1st January
of each calendar year for determination of eligibility for various types of accommodation.
• In case eligibility for Government accommodation undergoes change after submission of
application in a particular calendar year, the applicant may apply for allotment of the
entitled type of accommodation as per his revised emoluments.
How are Waiting Lists prepared?
Waiting List for Type I to IV
• The length of service i.e. the date from which the Government servant has been
continuously in service under the Central Government or State Government [including the
period of Foreign Service] is the criteria for the purpose of preparing the waiting list for
Type-I to IV accommodation,
Waiting List for Type IV-Spl and higher
• The Waiting List for Type-IV(Spl) and higher accommodation (including Hostel type) is
prepared with reference to the earliest date from which a Government servant has been
continuously drawing emoluments relevant to a particular type of accommodation in a
post under the Central Government or State Government or Foreign Service.
Change waiting list
• Change waiting lists, area-wise/floor-wise, are maintained on “first come first served”
basis for type I to IV accommodation.
• The Government employees may apply for their desired locality/floor, on maturity of their
turn in the initial waiting list.
• For Type IV-Spl and higher types of accommodation (including Hostel), the List is
prepared with reference to the earliest date from which an official has been continuously
drawing emoluments relevant to a particular type of accommodation in a post under the
Central Government or State Government or Foreign Service. A Unified Waiting List for
Initial as well as Change is maintained for such categories of accommodation.
What are the separate Pools/Quotas within the General Pool?
• General Pool is the mother pool and within the General Pool, separate pools/quotas
are maintained for specified categories of Government employees.
Tenure Pool
• A ‘Tenure Pool’ of accommodation is maintained for All India Services Officers (IAS, IPS
and Indian Forest Service) who are posted in Government of India on deputation basis,
and on tenure basis with the Government of NCT of Delhi.
• All India Service Officers are allotted accommodation only against the Tenure Pool
accommodation.
Lady Officers Pool
• ‘Lady Officers Pool’ is maintained separately for married lady officers and for
single lady officers. Specified numbers of residential units have been earmarked
in the ‘Lady officers Pool’ which are determined from time to time.The Lady
Officers are also eligible for allotment of accommodation from General Pool on maturity
of their turn.
Allotment in Lady Officers Pool is made in the ratio of 2:1 to the married and single lady officers
respectively. ‘Single lady’ category includes unmarried, divorcee and widow lady officers.
Change of accommodation to a Lady Officer is allowed only against the ‘Ladies Pool
accommodation’ unless their turn is covered in General Pool/Tenure Pool Waiting List.
No. of residential units in lady officers pool in various types are given as under:
Type Number of units
I 300
II 2300
III 1625
IV 250
IV(Spl) 50
VA(DII) 150
VB(DI) 45
VIA(CII) 25
SC/ST Pool
have been reserved for SC and ST employees.
• The allotment is made to the SC and ST employees in the ratio of 2:1. These employees
are also eligible for allotment of accommodation from General Pool on maturity of their
turn.
Out-of-turn Allotment
• Out-of-turn allotments are made on medical and functional grounds.
• Medical grounds on which out-of-turn allotments are considered and categories of
Government servants who are eligible for out-of-turn allotment on medical ground are
given in Annexure I. Requests for out-of-turn allotment on medical grounds were
considered by the two committees of officers constituted for the purpose.
• The Committees may also consider requests of Government servants on extreme
compassionate grounds and such allotments shall be restricted to a total of not more than
5 houses in each type (type I to V only) in a calendar year.
• The overall ceiling of out-of-turn allotments has been fixed at 5% of vacancies occurring
in each type of houses in a calender year
What is the general procedure for allotment?
(General Pool, Ladies Pool and Tenure Pool).
• A residence falling vacant is offered to an applicant desiring a change of accommodation
in that locality/floor. If there are no applicants for said locality/floor in the Change Waiting
List, the residence is offered to the senior-most applicant on the Initial Waiting List.
• Generally, due to the Change Waiting List, houses in Central and popular localities/floor
are not allotted against Initial Waiting List in respect of type I to IV accommodation.
• Since a unified waiting list is maintained for initial and change allotment, allotment in
popular localities/floor will be made as per the waiting list in respect of type IV (Spl) and
higher accommodation. Allotment in a particular type shall be made to applicants having
the earliest priority date for that type of residences. Each officer is made two allotments in
each type of accommodation, i.e., initial and change.
Acceptance of allotment and follow up action
• On receipt of offer letter of allotment, the Government servant is required to convey
his acceptance on the prescribed form, within a period of 8 days from the date of
issue of the letter.
• The acceptance forms are available at the website of the Directorate at URL
http://estates.nic.in or at the Information & Facilitation Centre, Nirman Bhawan, New
Delhi
• The acceptance my be submitted either personally or through an authorized
representative along with the following documents :
a) Eligibility certificate duly authenticated by the Department that
he/she is working in an eligible office .
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