NEW SYSTEM FOR MAIL NETWORK
As per Directorate
O.M.No.30-7/2012-D dated 01-02-2012 copy of which was already forwarded to ROs
vide this e-mail dated 02-02-2012, restructuring of the existing operational
network and processing arrangement for 1st class registered and
unregistered mails should be introduced w.e.f 15th
February 2012.
In connection with the new operational arrangement, the following
instructions are being issued with regard to Registered and first class
unregistered mails:
- TD
and NTD concept
TD mails :
Mails meant for delivery by the Post Offices mapped
to the own mail
office(L1 or L2)
NTD mails :
All other mails (outgoing) except TD
- Closing
of TD and NTD bags
Separate TD and NTD bags with registered
and unregistered articles are
to be closed.
- The
registered bag for NTD should be included in the bag closed with
unregistered NTD contents. Similarly the registered bag for TD should be
included in the bag closed with unregistered TD contents
- Mail
office should include account bag closed by the HOs to the SOs in the bag
closed to the concerned Post Office.
- Account
bag closed by a SO to its HO should be included in the TD bag closed to
its own mail office.
- The
present system of routing account bags by HOs to its linked SOs in account
TBs addressed to their own mail offices should continue.
- Mail
offices and Post offices may close plural registered bags, depending on
the quantum of mails.
- Post Offices would
continue to retain station articles i.e., registered and unregistered
articles to be delivered from the same Post Office.
- The
present system of sending articles through account bags from HO to SOs and
vice versa for delivery in those offices would continue.
- Preparation
of LBs/RBs
Mail offices (both L1 and L2), except the
linked one, should prepare
LBs and RBs for the following HOs:
TrivandrumGPO Kollam Alappuzha Kottayam
Ernakulam Thrissur Palakkad Kozhikode Kannur
·
LB/RB
should invariably be prepared by one mail office (L1 or L2) for another for
which there is no bag closing. If there are more contents, the LB should be
closed in a bag clearly labelled to the mapped mail office with the name of the
LB in brackets. eg:
“ Tiruvalla RMS (LB for Kayamkulam RMS)”
·
The
existing arrangement for bag closing at Business Post Centres and Mail Business Centres handling outward
bulk mails would continue for the time being
·
Greeting
and invitations are to be treated as first class mails in sorting and in
transmission.
1. The Network
The existing mail offices have been classified into Level 1(L-1) and
Level 2(L-2) mail office. Across India
Sl.No.
|
Name
of L1 mail office
|
Name
of L-2 Mail office under the L1
|
1.
|
Thiruvananthapuram
RMS
|
NIL
|
2.
|
Tiruvalla
RMS
|
Kollam
RMS
Kayamkulam
RMS
|
3.
|
Kottayam
RMS
|
Changanassery
Stg
Thodupuzha
Stg
|
4.
|
Aluva
RMS
Alappuzha
RMS
Ernakulam
RMS
|
|
5.
|
Thrissur
RMS
|
Irinjalakuda
Stg
Shoranur
RMS
Ottapalam
Stg
Palakkad
RMS
|
6.
|
Vadakara
RMS
Tirur
RMS
Thalassery
Stg
Kannur
RMS
Kasaragod
Stg
|
In
the new arrangement a Post Office should be mapped to only one mail office ie.,
either L1 or L2. The all India list of
L1 and L2 mail offices for 1st class registered and unregistered
mails in the new network arrangement is given as Annexure I &II respectively.
2. Manner of closing of bags with registered and unregistered 1st
class mails
a)
In L-1 Offices: All L1 mail offices will
directly close bags everyday irrespective of the volume of the contents,
to the following offices:-
Ø
All
the other 88 L-1 offices across the country
Ø
All
L-2 offices mapped to it, if any.
Ø
All
Post Offices mapped to it.
Ø
Exceptional
categories, pending approval from Directorate based on statistical
justification and delivery advantage:
Ø
From
L1 office to selected L2 offices of other L1
Ø
For
other L2 offices in the neighboring circles
(Proposal has been submitted to
Directorate for obtaining permission to close the above categories along with
justification. Approval, on receipt, will be communicated).
b) In L-2 Offices:
All L-2
offices will directly close bags on a
daily basis to the following offices:-
Ø
Its
own L-1 office.
Ø
The
other L-2 offices under the own L-1.
Ø
All
the Post offices mapped to it.
Ø
Exceptional
categories, pending approval from Directorate based on statistical justification
and delivery advantage:
Ø
Selected
L-1 offices.
Ø
Selected
L-2 offices under other L-1 offices
Ø
L1/L2
offices in the neighboring circle.
(Proposal has been submitted
to Directorate for obtaining permission to close the above categories along
with justification. Approval, on receipt, will be communicated)
c) In Post
Offices: All
Post offices will close:-
Ø
2 bags to its own mail office-one bag with TD(
articles deliverable by the POs of the own mail office L-1 or L-2) and the
other with NTD( all outgoing articles).
Ø
2
registered bags closed for TD and NTD on the above lines. They should be
included in the respective TD and NTD bags closed.
Ø
Account bag to the HO should be included in
the TD bag.
Ø
BOs
should continue to send all mails to the account office as per the existing
instructions in the account bag closed, subject to further orders.
3. Receipt of
bags containing registered and unregistered first class mails
a) L-1 Offices: Will receive bags from:-
Ø
All
other L-1 mail offices across India
Ø
2
bags from each L-2 mail office- one TD and one NTD. The R bags will be included
in the concerned TD/ NTD bags.
Ø
2
bags each for TD & NTD mails from the own POs which contain the respective
TD /NTD R bags.
b)
L-2 Offices: Will receive the following bags
from:-
Ø
One
from the mapped L-1 mail office with mails meant for own POs. It will also contain
the registered bag closed by its L-1
Ø
One
bag from each L-2 office under the same L-1 with mails for own POs and also the
registered bag closed by that L-2
Ø
2
bags, from each of the PO mapped to it-one
with TD and the other with NTD contents. Registered bags are to be included in
the respective TD/NTD bags.
c) Post Offices: Each Post office will receive
one bag from own mail office with
the contents for delivery by
that PO and this bag will also contain
the registered bag and the account
bag.
4. Routing of
2nd class mails and Parcels
The present Network Redesign process to
come into effect from 15-2-2012 is applicable only for first class mails.
The existing system of routing
for second class mails and parcels will continue. Mail offices will close
parcel bags and a separate bag with 2nd class mails to other mail
offices, regardless of the L-1 and L-2 offices.
Mail
offices will close separate bags, both for 2nd class mails and Parcels
to its own POs wherever there are such articles to be dispatched to these
offices.
Post
offices will also close separate bags, both for second class mails and Parcels to
its own mail office, if there are such articles booked/posted in that Post
Office.
Mail offices may close RP bags to
other mail offices or to post offices only if there are second class registered
mails. First class registered articles
should not be included in the RP bag under any circumstances.
5. Routing of
air mails
Air bags closed by Kozhikode RMS,
Thrissur RMS, Tiruvalla RMS and Kottayam RMS are to be routed through Kochi
Airport TMO.
Air bags, if any, closed by Kottayam
RMS/2, after the dispatch through TV-28 OUT, should be routed to TVM TMO
through TV-28 IN section to avoid delay.
6. Handling of international
mails
The existing arrangement for the
disposal of outbound international mails through Kochi International Mail
Centre /2 will continue. Each mail office should close separate bags to Kochi
IMC with outbound international mails.
Kochi IMC/I will continue to process
the inbound international mails and transfer the articles in LBs/RBs to Kochi
Stg Air/2 which in turn will include them in the respective bags closed by it.
7. Role of
Ernakulam RMS
At present Ernakulam RMS is dealing
with 2nd class mails, parcels and ordinary 1st class
mails. 5 Kochi TD Post Offices are mapped under Ernakulam RMS, which seems to
be a mismatch. The case has been taken up with the Directorate to map those 5
POs to Kochi Sorting Air and to identify Ernakulam RMS exclusively for dealing
2nd class mails and parcels. On receipt of reply from Directorate,
the decision will be communicated.
Please note that the bags
prescribed to be closed between L1 offices, between L1 and L2 offices mapped to
it and vice versa, and between L1/L2
offices and POs mapped to them and vice versa,
will be treated as due bags.
All the arrangements ordered
under Network Redesign are subject to further modification based on review to
be conducted after a month of implementation.
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